UL Lafayette: Payroll: Comp Policy

Compensatory Leave Policy for Unclassified Professional Staff

A. Compensatory leave may be granted for overtime hours worked outside the regulary assigned 40-hour work week, or when an employee has not worked in excess of 40 hours due to holidays observed or leave taken. Earning of compensatory leave must have prior approval of the immediate supervisor, department head and the appropriate Vice President or the President.

B. Compensatory leave shall not be earned by the following employees: presidents, vice presidents, deans, athletics directors, and athletic coaches. Exceptions may be made to permit these employees to be exempted from having to take leave when the university is officially closed. Such exceptions shall be included in the appointment letter of the individual involved. In all events, any employee who is entitled to earn compensatory leave under the Fair Labor Standards Act shall earn such leave in accordance with Civil Service Rules and Regulations.

C. Not more than 40 working days can be earned during any fiscal year. Compensatory leave can be used for any purpose with the approval of the immediate supervisor, department head, appropriate Vice President or the President.

D. Not more than 30 working days of accrued unused compensatory leave can be carried forward into a new fiscal year.

E. An appointing authority may require employees to use their earned compensatory leave at any time.

F. Employees will not be paid the value of their accrued compensatory leave upon separation from their unclassified position.

G. In the event an employee transfers without a break in service to another position within the State service, compensatory leave may be credited to the employee at the discretion of the new appointing authority.

H. For proper administration of this policy, the following procedure will apply:

(1) A prior approval form for earning compensatory leave must be signed by the immediate supervisor, department head, the appropriate Vice President of the President. This form must be attached to the monthly leave report which is submitted to the Business Office.

(2) An official Application for Leave form, which is currently in use, must be signed by the appropriate officials listed in item (1) when compensatory leave is to be taken. This form also must be submitted with the monthly leave report to the Business Office.

(3) While on official travel on a regular University work day, an employee can earn a maximun of five (5) hours of compensatory leave for hours worked after 4:30 p.m. During weekend official travel, an employee can earn a maximum of eight (8) hours per day.

(4) Employees will not earn compensatory leave while on "on call" status unless specifically approved by the President of the University.

(5) When an employee has earned a total of 40 working days of compensatory leave during any fiscal year, futher approval of compensatory leave shall cease. Department heads are to take the necessary precautions to preclude approval of compensatory leave beyond the maximun allowed.

Document last revised Wednesday, November 3, 2004 7:57 AM